What Rentals Do I Need for My Wedding? The 411 on Wedding Rentals
by Kaitlyn June 17
If you think of your wedding day like a blank canvas, wedding rentals are the brush strokes that bring the entire day to life and make it a work of art that feels like YOU! From your ceremony space to reception space and literally everywhere in between, chances are, you’ll be using rented items to make spaces function the way you need them to and look gorgeous to boot. So which wedding rentals will you need for your day?
Of course, this depends on your vision, your venue and your budget – the possibilities are truly endless! Below, we’re covering the basic wedding rentals to give you an idea of what types of items you can rent and where you’ll definitely want to allocate some of your budget. Plus, we’re sharing important questions to ask your rental company! Scroll on!
Photo // Sarah Lanette Photography
Lounge Areas – couches, chairs, ottomans, poufs, coffee tables, side tables. Lounge areas give your guests a designated space to relax, mingle, sip cocktails and take it all in!
Special Ceremony Furniture – does your ceremony require a special seating area or an altar that wows? Often, your rental company can accommodate these needs and help you create a spectacular and functional ceremony space.
Any necessary or upgraded chairs + tables (dining tables, cocktail tables, dessert tables) not included by your venue.
Chandeliers, spotlights, color wash lights, LED lights, string lights, lamps – most likely, your reception area will require multiple types of special lighting. You’ll want to consult with a professional lighting rental company (sometimes separate from rental companies) to decide which type of lights will best serve your space.
These wedding rentals are the items that take your tables from boring to WOW. If your budget doesn’t allow for upgraded linens or custom place settings on every table, consider splurging for just the head table or sweetheart table.
Linens – table linens, napkins, runners.
Place Settings – china, chargers, plates, flatware, glassware – this is where you can mix and match in your dream color scheme to create the perfect, inviting spot to make each and every guest feel special!
The Big Things
The Structures – tents + stages
The Party Setup – specialty dance floors, bars, backdrops, photobooths
If your venue is outdoors and you need a space to keep the elements out, or maybe you just need additional square footage to accommodate your guests, tenting is the way to go! Your rental company can help you determine the appropriate square footage for tents and dance floors based on your guest count and venue space.
The Little Things
Don’t forget the final touches that help complete your day!
Small Decor – vases, candleholders, mirrors and more!
Pop the bubbly and serve the cake! Flutes, serving utensils, cake stands.
Questions to Ask Your Wedding Rental Company
How much do I need of each item? An experienced, professional rental company can help you estimate the perfect quantities based on your expected guest count.
What are the fees? Be aware of any fees for setup, delivery, damage deposits and charges for damaged/lost items. Make sure you know which fees are included within your cost and which fees are incidental/extra.
How is delivery and setup handled? Are there special instructions to operate anything you won’t be setting up?
Are the items I’m viewing in your catalog or warehouse samples or the actual rental items?
You’ll also want to consult with your venue before meeting with the rental company to be aware of what’s included with your venue rental package.
Explore these North Texas rental companies to find the wedding rentals that will transform your vision into a reality!
Other Local Vendors: La Tavola LInen, Sarah Lanette Photography